Whether a facility is secure or unsecure, detention center or residential home, being able to quickly and intelligently assign a resident to a room is something that every organization needs to be able to do. RiteTrack not only is able to create a virtual model of your facility’s layout, it also offers users an interface to manage room assignments with ease.

RiteTrack displays a facility’s layout in a tree that is able to be customized to suit each facility’s needs. Sections of this tree can quickly be expanded and collapsed to increase the speed at which users can navigate through the various areas of a facility. RiteTrack provides counts of the number of vacancies for each area and rooms are displayed in different colors to identify them as vacant, not vacant, or closed. Please see the Building Your Custom Facility Layout blog entry for an in-depth discussion of customized room layouts and how it can benefit your facility.

The example shown below displays a resident who has had two separate room assignments during his stay at our demonstration facility. To display the power of RiteTrack’s Room Assignment Module, we are going to temporarily move this resident to a new room, keep his current room assignment open to make sure that his room is not accidentally assigned to another resident, and then close out his temporary room assignment.

As seen below, our example resident, Ben, is assigned to Room 103 in Living Unit 100. However, a co-defendant of Ben’s needs to be housed in that Living Unit during a court hearing and Ben must be moved to another unit. We don’t want to evict Ben from his room, just temporarily move him. This will keep his room from accidentally getting assigned to another resident while he is temporarily placed in another area of the facility.

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A simple click of the Green Plus Sign button will add a record and navigate us to our Room Assignment Tree. By clicking on the arrow next to Living Unit 300 we can quickly see what rooms are available in that area of the facility.

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As can be seen at a quick glance, there are 10 rooms in Living Unit 300, only one of which is currently occupied. RiteTrack automatically populated the current date and time into the Start Date for the new room assignment to assist in speeding up data entry. This date, however, may be changed if the information needs to be back dated. All the user must do to complete the new room assignment is click the save icon and the room assignment is added to the previous list of entries for this resident.

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Notice, this resident currently has two open room assignments. The new room assignment information will be reflected automatically on RiteTrack’s reports and the original room assignment will be preserved. Once our temporary room assignment is completed, all we need do is enter an End Date for Ben’s temporary room assignment in Living Unit 300 and Room 301 will become available again for another resident.

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RiteTrack provides flexible data entry to users in an environment that is fast and intuitive to use, yet maintains the strict data integrity that is required by juvenile facilities. Handel designed RiteTrack with the philosophy that the tasks that must be done every day by users should be made easier, not more difficult, by the software that they use. We designed the Room Assignment Module around that philosophy. Ask for a demo today to see just how easy and intuitive it is.