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Review the Recording of Analyzing & Reporting on Data from Juvenile Justice & Probation with Microsoft Excel Webcast
If you wanted to learn new ways to review, analyze and create reports in Microsoft Excel from your juvenile justice or probation data, you need not worry if you missed the live demonstration we hosted.
You can register to watch a recording here.
So whether you use RiteTrack or a different system to manage your juvenile data, you probably have faced the challenge of needing some specific information that your current system can’t produce. Some juvenile case management systems are difficult to generate this type of data from without involving the IT department or waiting for weeks.
For example, you may have received a request from stakeholders or administrators for a statistical report that wasn’t standard in your system. During this demonstration, the founder and Chairman of Handel Information Technologies will share with you powerful techniques to use in Microsoft Excel to extract better information from your current data.
Some of the topics covered in this webinar include:
- Importing data into Excel
- Formatting data tables
- Filtering and sorting data
- Producing powerful data visualizations
- Analyzing data with pivot tables
- Creating “what-if” analyses with solver and data table
So, the next time somebody asks you for a breakdown of statistics that isn’t standard in your system, you will no longer need worry or cringe. After watching this, you can use some of the powerful techniques from this demonstration to generate this data.
Register to watch the recording here, and email us with any questions you may have.
Juvenile Facility Software that Changes with the Times Recording Available
Standards and practices required to operate a juvenile facility are drastically different than they were even 15 years ago.
How we perform our work today looks and feels different than it did previously. Today many facilities have implemented policies that involve ACA, PREA, or JDAI and have incorporated emphasizing treatment into diversion or detention programs.
But has your facility software changed to keep up with the times, too? Does it have the capability of changing to meet the new standards you’re now required to operate under, or do you have to create work arounds because your software is a blast from the past?
Register to watch this webinar recording where you will see a software system that was designed to comply with ACA, PREA and JDAI, but also provides our customers the flexibility to configure the system as a program’s needs change.
Additionally, the RiteTrack system offers extensive standard reporting capabilities that reflect the new standards and requirements in the field of working with juveniles.
Join us to see this system through the eyes of a former director of a juvenile facility where he will demonstrate RiteTrack, a juvenile-focused software system that is flexible enough to change with future standards and operational changes, but is still user-friendly for today’s work process.
Register here and the recording will begin.
Case Study: Multi-County Juvenile Detention Center’s RiteTrack System (Recording)
If you couldn’t make it to the live presentation with the Superintendent and Assistant Superintendent of the Multi-County Juvenile Detention Facility, you can access a recording here.
In this recording you can listen and watch as Dana and Bret discuss their experiences with implementing and using RiteTrack as their case management and reporting database system.
They took questions and answers from attendees and discussed the return on investment (ROI) from implementing a web-based system. They found ROI specifically because the functionality is designed for juvenile detention and has reduced time spent tracking clients and cases on paper. It nearly eliminated the use of paper and cut the cost significantly.
Register and watch the webcast to find out how much they saved on cutting the cost of paper alone!
RiteTrack improves facility operations and reduces costs. Watch this firsthand testimonial explaining how one facility achieved this.
Better Today than Yesterday: Improving JDAI Compliance and Reporting Recording Available
Are you looking to improve your juvenile facility’s compliance with JDAI standards?
During this webcast, we examined how RiteTrack’s juvenile facility solution can increase a facility’s capability to measure, track and report on its JDAI efforts. We also reviewed how JDAI communities can utilize such a system to analyze data and formulate questions related to JDAI information. Psst, the secret lies in documenting and tracking this in the daily case management functions.
You can register and view this recording here.
To provide access for JDAI partners, RiteTrack’s sophisticated web-based interface and industry-best security model ensures only the right people have access to appropriate and relevant information from any location. Including JDAI compliance, standards and reporting.
This comprehensive system provides the framework needed to help any facility adhere to evolving JDAI standards.
Key features in the system you can see during this recording include:
- Tracking assessments
- Tracking treatment plans & progress notes
- Generating JDAI reports (daily population counts, quarterly reports, etc.)
- Reporting on facility data
- Incidents
- Room confinements
- Restraints
RiteTrack’s JDAI reporting produces comprehensive reports for race, gender, age, and geography, as well as other requirements including daily population counts, quarterly reports, etc.
So, whether you are running a county detention facility or a JDAI community, RiteTrack supports an emphasis on treatment and rehabilitation, along with resident and facility management, and you can see how by watching our recording.
Webinar Recording for Managing a Juvenile Facility and Staff with RiteTrack
If you missed our webinar that explored the functionality in RiteTrack for managing staff at a juvenile facility, you can view the recording here.
Managing staff at a facility can be as difficult as managing the youth and their cases.
During this webcast, we examined the functionality that assists Directors in supervising and oversight of staff as well as provides management of the facility’s day-to-day operations.
The system helps supervisors ensure they are completing required follow-ups on incident reports, restraints, and seclusions in addition to necessary follow-ups for rooms checks, log notes and shift reports.
You can also see how it assures the facility is maintaining compliance with training certificates and personnel requirements with the use of an electronic personnel file.
The reporting capabilities show how RiteTrack produces statistics that identify where staff may need additional direction or highlight where they are excelling in their work.
Analyzing and Reporting on Juvenile Justice Data with Microsoft Excel Recording Available
If you missed the webinar on using Microsoft Excel to analyze and report on your juvenile justice data, you can view it here.
Create eye-catching graphs that represent data and engage your audience.
Watch the recording to see how to quickly and easily answer questions about your juvenile justice data like “How many youth came through the detention center last year, and what were their ages, genders, and races?”
Some juvenile case management systems are difficult to generate this type of data from without involving the IT department or waiting for weeks. During the webcast you will see ways to improve your information analysis capabilities using simple techniques in Microsoft Excel, register for this 45-minute webcast to sharpen your skills or learn new ones to create comprehensive data that can inform policy and decision-making.
During this webcast, Handel’s President and CEO, Even Brande, will review Excel features that include:
- Sorting data
- Filtering data
- Pivot tables
- Creating graphs
Sorting the data allows you to display your data in the order that you want and that will provide the most insight when reviewing.
Filtering the data allows you to remove any of the items from the report that are not pertinent to what you wish to ascertain from your reports.
Learn about Pivot tables which cross-reference data in a matrix where the data runs in a column and compare it to data row. Pivot tables produces targeted statistics on select member or client demographics.
Finally, use this data to create eye-catching charts and graphs that bring you numbers to life.
Relationship between RiteTrack and Disproportionate Minority Contact
When reviewing DMC aspects, in my mind I kept coming back to the issue of how much needs to be encompassed when implementing and maintaining DMC standards into a juvenile justice program. These standards incorporate assessments, evaluation, and monitoring of juveniles in care. However, DMC doesn’t only apply to youth in detention. It really incorporates all areas of youth contact within the juvenile justice continuum of care.
Example of statistical report with DMC data.
Often DMC communities may have an alternative reporting center within it. I’m curious to see how information is communicated between one part in the juvenile justice continuum of care with another part. There is the potential for an enormous amount of time to be spent creating policies that address information sharing parameters, managing confidential information, and memorandums of understanding between these organizations. Even though data points like race, ethnicity, gender, geography, and offenses seem straightforward, these would likely need to be clearly defined with consensus from members of the continuum of care.
So how can organizations or programs in the juvenile justice continuum of care address information challenges like these? Using a web-based software like RiteTrack as the single-point-of-entry tool provides the framework from which programs can support the youth and the stakeholders.
Risk Assessment tool in the solution.
For a community to address DMC, there has to be involvement from shareholders in the community. There has to be planning and agreement on issues. Organizations must develop intervention that involves programming. Agencies need to evaluate whether the agreed upon plan is working. Finally, programs must be monitored to make sure that identified problems area continued to be addressed. Within all of these steps, the most important area may be the collection of data because youth data is pervasive in all these steps. RiteTrack collects data that occurs throughout all point of the juvenile justice continuum from first point-of-contact, risk assessment, community involvement, and if needed detention. In addition to extensive documentation, RiteTrack quickly generates reports and statistical data based on real-time data that is accurate and reliable. Implementing RiteTrack into operations is not just a procurement or download of another piece of software. It is a partnership with Handel IT to enhance and improve communities, not only by supporting a continuum of care, but also by creating a central point-of-entry to provide the framework to address DMC issues.
To see my most recent webcast reviewing DMC functionality and reporting in RiteTrack, click here and register to watch the recording.
Reauthorizing the JJDPA
On September 22, 2016 the House of Representatives passed HR 5963, the Supporting Youth Opportunity and Preventing Delinquency Act. This bill reauthorizes the Juvenile Justice and Delinquency Prevention Act (JJDPA) of 1974.
The bill was then sent to the Senate on September 26, 2016 and read on the floor. It was placed on the legislative calendar under General Orders. There has been no movement since then. Previously, this bill was sent to the Senate’s calendar on April 30, 2016 where it stalled until after the House passed its version earlier this month.
The last time this Act was reauthorized was in 2002 and helps states and local communities serve at-risk youth and juvenile offenders. The most recent reauthorization of the JJDPA expired in 2007.
The Senate has until the end of 2016 to take action.
The Coalition for Juvenile Justice (CJJ) described the JJDPA as “one of the most successful standard-setting statutes at the federal level and at its heart recognizes the value of citizen-driven efforts to prevent and stem delinquency. The success of the JJDPA has been supported in significant part by the national agenda-setting, research, evaluation, oversight, and technical assistance functions of OJJDP. It remains the landmark federal statute—and single most influential piece of federal legislation—providing four substantive safeguards (core protections) for youth who come into contact with the juvenile justice system.”
Sources:
Coalition for Juvenile Justice Special Federal Policy Update: http://campaign.r20.constantcontact.com/render?m=1113093459475&ca=26c99ea5-2719-449f-abbd-64c5aed4d4ed
Congressman Bobby Scott: https://bobbyscott.house.gov/media-center/press-releases
Coalition for Juvenile Justice Reauthorization of the JJDPA: http://www.juvjustice.org/juvenile-justice-and-delinquency-prevention-act/reauthorization-jjdpa
“Who is Going to Do My Data Entry?” -Real-Time Data Entry in RiteTrack
Do you ever find yourself asking “I don’t have time to use social media because I can’t find anyone to do the data entry for me” ? Probably not. Most of us post on social media such as Twitter, FaceBook, and Instagram when the mood strikes us. We do it real-time as events in our lives unfold. We take a picture and we post it. We see a post we like and we click “like”. Social media platforms are so easy to use that it has almost become an extension of ourselves.
Why then is it that most government case management software is still looked upon as a burden, something we have to enter data into? Here at Handel we often hear objections from prospective clients like “who is going to enter the data for us” or “our staff is so busy we can’t burden them with any more work”. Fortunately, we rarely hear these complaints from our customers who have already implemented RiteTrack. When correctly implemented a system like RiteTrack can become an extension of the work you do. You don’t need additional staff to do your data entry. Rather than going back to your office to “catch up on paperwork” the paperwork is generated as you do your work. Rather than being a burden to your staff, it empowers them to do their job better. In fact, the majority of our customers will claim that RiteTrack enables their employees to spend more time with the clients that they serve and less time doing paperwork. As a system generates better data and frees up staff time, this ultimately leads to better services for the people that you serve. Better data leads to better information, which in turn informs better decisions. Everyone wins.
So how is this possible? I believe there are four areas in particular that contributes to how RiteTrack succeeds in this area.
- Distributed data-entry
- Relational data
- Intuitive user interfaces
- Web-based software
Distributed Data-Entry
RiteTrack is a role-based system. This means each user has a role and they enter the data relevant to their specific job. This reduces the “data-entry” burden because it is not one person’s responsibility to enter all data relative to a specific client. Each person has a little piece of the software in which they do their work. An admissions manager at a juvenile facility does the intake. A caseworker establishes a treatment plan. A counselor enters a progress note after providing services. Over time, different people contribute different pieces of information which gradually builds the case, improves communication, provides better information, and creates better outcomes.
Relational Data
All data in RiteTrack is related in one way or another. RiteTrack uses a highly relational database that reduces the need for re-typing data. For example, in a traditional database, you may need to enter a clients name, phone number, address, parent information each time they come in. Let’s say that a client is entered into RiteTrack. This client has a sibling who was previously entered in the system. Through RiteTrack’s relationship module, it becomes easy to “inherit” select information from the sibling such as parents names, addresses, phone numbers. This reduces the data entry burden on your staff and provides better information across the board. Let’s say during intake it is established that the client has a new address. The old address is archived, the new address is entered, and now everyone have access to the latest address information.
Intuitive User Interfaces
Frequently, traditional “data entry systems” were difficult to use because they were poorly designed and/or built on old technology platforms. Anyone remembering having systems where you had to click 5 or more times to get to the screen you needed? RiteTrack was built from the ground up to optimize the work-flow and minimize the number of clicks or keyboard strokes that a user have to execute. With frequent use of customizable drop-down boxes and hyper links, navigation and data entry is optimized to be as efficient as possible. This allows the user to focus on entering information, not looking up or navigating.
RiteTrack facilitates easy navigation through hyperlinks.
Web-Based Software
Because RiteTrack is web-based you can access your information from anywhere you have an internet connection. This means you can enter data while in the field, while in a court-room, or even in your office. You enter data as events happen, not afterwards.
We hope to have an opportunity to help your organization transition to an information solution where data entry is no longer viewed as a burden but rather a process that is built in to and aligned with your daily activities. That has been our mission since day 1 and continues to become easier as technology evolves, as broadband expands, and as we all become more used to technology being part of our daily lives.
Handel IT is the creator of RiteTrack, a web-based information management software used by human services programs throughout the country. It provides the primary means for thousands of caseworkers, administrators, and other professionals to manage their clients and caseloads.
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